Monday, January 2, 2017

What are Workflows? - SharePoint & Office 365 Sites

Workflows are the sets of instruction that occur in SharePoint during a certain event on a list or site. In other words, workflows are the pre-programmed mini-applications that are used to get signatures, feedback, or approvals for a plan or document and track the status of ongoing procedures. There are two types of workflows i.e. SharePoint 2010 and 2013.
You can trigger workflow manually, on item create, or on item update. There are many workflows available out of the box in SharePoint that you can use to achieve the business processes.
For example, think of opening an account at a bank. You go to the bank, you submit the application for an account, your application goes through different bank internal processes according to the bank policy, and eventually you are be notified of the status of your request or you may need to submit some more documents. This is how approval workflow works in SharePoint.
Apart from out of the box workflows, you can create custom workflows using SharePoint designer. When a user needs a process that is not part of the GUI, in order to achieve that kind of functionality we use Workflows.

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